The intranet portal is the company’s internal communications channel, which allows administrators/employees to write, edit, delete, and post news articles, newsletters, or other information. Support for data storage in image, video and audio formats for general training, internal communication, knowledge sharing. Automatic notification, reminders when new tasks are assigned, old tasks are backlog (can be reminded via email or SMS), is an effective tool for task-base management. Allow administrators to build the custom structure based on requirements and specific characteristics of each organization and permissions sets.
ORAGANIZATIONAL DIRECTORY & STRUCTURE
Manage personnel information by adding, deleting, correcting, updating, and reviewing organizational charts including department names, employee ID, and individual information. Support multiple formats for storing, updating and retrieving employee information: Image, name, occupation, address, phone number and office extension.
Allows employee to plan their personal work schedule, and automatically send reminders to them. Set up work schedules for department teams, project teams with detailed information and individual activities.
Provide basic functionalities like drafting, updating, archiving documents. Allow users to edit, update, view documents; Supports archiving of posted documents. Configure access permission for documents according to job occupation of employees.
Allows user to authorize, edit and post messages at organization-wide level using Online Intranet Portal.ộ
Task Scheduling (Assigned Task, Automatic Assigned Task, Personal Task, Team Task) Support task planning includes the following: Assigned Task, Automatic Assigned Task, Personal Task, Team Task Provide department heads with task assigning functionality. Allows employees to update their work-in-progress and manage it. Provide performance management at task level, and task adjustment in case of incompletion.
TRANSPORTATION AND MEETING ROOM
Provide the complete online process of transportation/carpool request and approval. Allow the designated department to manage the list of vehicles, drivers and travel costs periodically, or by day, month, quarter, year. Allow administrator to export reports of vehicles usage by vehicle or department. Provide the complete online process of requesting and approving meeting room reservation. Allow administrators to manage meeting rooms according to usage and status, and also support functionalities like add new, and edit meeting rooms. Export statistical report of the usage of meeting room by department and by meeting room.
REPORTS & SURVEYS
Allow to configure the process of voting, polling and collecting feedback within the organization. Provide various types of surveys based on the objective. Allow users to create, and send out surveys, also to participate in if they intend to. Manage, analyze, and report results & feedbacks.
Provide managerial reports to management via Web Browsers. Support multiple platforms such as computer, mobile devices via internet connection like WAN/LAN.
IDEAS & INNOVATION
Recognize and store ideas. Allow employees to submit creative, innovative ideas. The system will updates and sends notifications to management. Manage implementation status of new ideas. Setting up the process and policies of rewarding employees.
TOOL & EQUIPMENT MANAGEMENT
Configure limits for equipment allocation (based on job, position, or department) Manage equipment based on type/category (Pant, Shirt, Shoes, etc.) Plan equipment allocation based on company or department. Manage the equipment checkout and retrieval process. Tracking and managing equipment. Create a retrieval plan when employees leave job. Online tool & equipment management process includes: making requests, approvals, managing expenses and categories.
EMAIL AND INTERNAL COMMUNICATION
Provide internal communication tools that allow users to send email and messages. Support meetings/conferences, task assignment, remote announcement with chatting, voice call, video conference.
CONTRACT AND DOCUMENT
Allows administrators to manage and update labor contracts online to support contract management work Provide functionalities like drafting, updating and archiving of legal documents relating to administration and human resource management, financial activities of the company upon request.
MAIL AND POSTAL
Allow to input text to/from direct input devices or through scanner, email, fax. Setting up versatile transferring and editing processes, based on specific requirements and characteristics of each company. Create surveys to send to specialists, management, and automatically gather feedbacks if answered. Automatically notify users when there are documents that need to be processed or when they are due. Allow to update, archive, and process the incoming/outgoing documents before and after each revision. Send incoming/outgoing documents via email or transfer them directly in the system.